Senior Accounts Payable Administrator – creditors

Large manufacturing company based in Durban North seeks an experienced and qualified creditors administrator to process and reconcile all creditor accounts efficiently and accurately for the finance department.  B.com Degree / similar 3 year qualification or part-thereoff is required for this role, together with a minimum of 3 years previous experience within the same role.

Duties & Responsibilities

Creditors

  • Receiving and processing matched and signed invoices from internal departments;
  • Receiving and processing external invoices from service providers;
  • Reconciling all creditors accounts for approval;
  • Initiating all COD payments on a weekly basis;
  • Processing EFT payments for ongoing monthly creditors;
  • Resolving supplier queries as and when required;
  • Liaising with internal departments to ensure all relevant documentation is submitted timeously;
  • Managing petty cash as and when required;
  • Supporting the bookkeeper with EFTs as and when required;

 

Reporting

  • Running month-end processes and printing reports;
  • Printing weekly reports as required;
  • Filing all relevant reports and documentation on a regular basis;
  • Processing age analysis for submission to the purchasing manager;
  • Providing support to the audit team as and when required;
  • Preparing master file report and supporting documentation for submission to financial controller;

Desired Experience & Qualification

  • Matric;
  • 3 year B.Com degree or equivalent, or studying towards it;
  • 3 years’ experience in a finance department is advantageous;
  • Working experience in SYSPRO and excel advantageous;
  • Strong administrative skills;
  • Excellent communication skills;
  • High attention to detail;
  • Good time management skills;
  • High EQ and the ability to handle pressure;
  • Highly structured with the ability to follow tasks through to completion;
  • Self-starter who works unsupervised and manages own time and activities;

Package & Remuneration

Administrator

Pinetown, Durban

Introduction

Company based in Pinetown who are in the arts and crafts industry is looking for an Administrator.

Duties & Responsibilities

  • Quotes and invoicing
  • Answering redirected calls from reception
  • Emails
  • Filing
  • Ordering stock items and raw materials
  • Receiving deliveries
  • Updating data base
  • Assisting with customer workshops
  • Recon of payments
  • Monthly statements
  • Following up with debtors
  • Assist reception when they are busy
  • Check stock levels in factory
  • Listing creditors
  • New Product sourcing

Desired Experience & Qualification

  • Matric
  • Must have great computer skills
  • Needs to have own vehicle and license in order to run errands from time to time
  • Must be of sober habits.

Package & Remuneration

Engineering Draftsman

Mechanical Engineering

Dynamic, very successful company, seeks a qualified draftsman with good exposure to engineering aspects or a mechanical engineering qualification (degree or national diploma) in order to fulfill an engineering drafting position.  Be prepared to work on site (and not be scared of heights!), be involved in projects and enjoy being part of a great team.

Duties & Responsibilities

  • Drafting, rigging studies, crane studies.
  • Design work, rigging frames, beams, lugs, ect.
  • Stress / strength calculations to check rigging beams, lugs ect.
  • Weight calculations of structures, machines
  • COG calculations along with sling detail.
  • Take pdf and create 3D model of job.
  • Measure up site and create 3D model of job.
  • Person needs to be willing to take instruction from non-engineering staff.
  • Person needs to be willing to work overtime, early and late, when required.

Desired Experience & Qualification

Mechancial Engineering qualification required

Min 3 years draftng experience within an engineering environment essential (2d and 3d)

  • Auto CAD ESSENTIAL
  • Microstation experience woudl be an advantage
  •  3d modelling.

 

Needs to be a hands on person not scared to spend time on site, not scared of heights

Be prepared to travel from time to time

Drivers licence ESSENTIAL

Package & Remuneration

Bunker Trader – shipping industry (SALES)

Well established independent bunker trading and supply service company (shipping industry) seeks a trader who will be responsible for the growth and development of sales within the team.  Contribute to the teams sales targets for growth and profitability and ensure customer satisfaction by sourcing best product at the best price and meeting deadlines.  You will need to be proactive and self motivated and enjoy a fast paced environment in order to thrive and succeed in this environment.  This is mostly an office based position, liaising telephonically and over email with clients, however some travel overseas is required from time to time.

Duties & Responsibilities

Continual contact with customers ensuring orders are obtained and managed efficiently

Mostly telephonic sales negoatiations

Liaise with ships captains prior to them arriving at the various ports and ensure fuel has been ordered and is delivered timeously

Liaising and negotiating with suppliers

Managing the logistics side ensuring customer satisfaction and smooth delivery and hand over

 

Desired Experience & Qualification

Business degree is an added advantage

Strong sales personality – someone who can influence

Figure orientated

Strong negotiation skills

Good organisational skills

Package & Remuneration

R20 000 to R28 000 ctc (this is dependent on qualification and experience)

There is a commission structure on top of this ranging from R5 000 to R15 000 extra depending on performance.

https://www.pnet.co.za/jobs–Trader-Shipping-industry-client-services-sales-Umhlanga-Sally-Ingham-Associates–3042072-inline.html?click=no&rs=1&previewid=7DD7B5B2D627A13146CD4E06B2AE5DA8

Group Audit Manager – commercial environment

Dynamic commercial company in the FMCG industry, seeks a B.Com articles candidate who can work along side the Group Financial Manager in preparing group annual audits including the BEE audit.

Person must be an analytical person, who can liaise with auditors and ensure information is correct.

Duties & Responsibilities

  • Work closely with Managing Director, Financial Manager and Group Accounts Manager
  • Prepare reports
  • Analyse management accounts
  • Prepare subsidiary companies for their annual audit
  • Preparation of Group Financials – Company, Consolidation and Trusts
  • Liaise with Auditors to ensure smooth audit procedures
  • Prepare provisional and final tax computations
  • Prepare for BEE audit

Desired Experience & Qualification

B.Com + articles

2 years commercial experience preparing for annual audits is advantageous

Caseware financial statement preparation experience – essential

Package & Remuneration

Centre Manager for Shopping Centre

Bluff, Durban

Introduction

Looking for a shopping centre manager with at least 5 years previous experience who will be responsible for the management of the centre. Reporting to the portfolio manager, they are to ensure investment growth and maximum income of Centre through effective Centre management and asset control. Develops related budgets, oversees leasing contracts, procures services, handles third party service contracts, and directs maintenance procedures.  Ensures that all buildings, grounds, and equipment are well maintained and in optimal working condition.  Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations.  Ensures that services purchased are of acceptable quality at the least possible cost.  Keeps Senior Management well informed of area activities and significant problems.  Trains, directs, and appraises assigned personnel

Essential Functions and Basic Duties

1. Assumes responsibility for the effective operations management of Centre and facilities.

A. Centre Management

  • Keeps abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord’s strategies
  • Attends meetings / functions related to successful operation of Centre i.e. SAPOA, CJP etc.
  • Assists with a five year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the Assistant General Manager / Director
  • Investigates/initiates proposals for refurbishments
  • Maintains a hands-on control of projects in hand
  • Reviews the building status/grade ongoing and advise the Senior Management regarding maintaining the standards within those grade

 

B. Client Reporting

  • Provides accurate information to client according to agreed format timeously
  • Analyses of monthly income /expenses and variance reporting
  • Monitors turnover rentals
  • Monitors of all municipal recoveries (and general recoveries) on a monthly basis

 

C. Planning And Budgeting

  • Prepares and completes budgets as required each year
  • Completes of forecasts timeously as required
  • Reviews market rentals quarterly and ensure best possible rate achieved and maintained as per agreed mandates
  • Assists in formulation of business plans for the unit
  • 5 Year budget – preparation and control or as required by the client
  • Quarterly review and monitoring results or as required by the client

 

D. Quarterly Expenditure / Analysis

  • Sets and motivates Capex /TI philosophy per building in consultation with client
  • Recommend TI standard specification
  • Recommend Capex requirements
  • Ensures we conform to Capex philosophy and procedures
  • Estimates new operating costs
  • Ensures recovery of operational and utility costs in accordance with Lease terms

 

E. Debtors and Creditors Management

  • Undertakes monthly interaction meetings with Debtors, Debtors Manager and Leasing to ensure appropriate action taken and recommend legal action
  • Credit Control. Responsible for Management: Arrears, Legal action / liasing with attorneys / management as required & Motivate Write-offs to senior management / client

 

F. Parking Management

  • Attends monthly / ad hoc interaction meetings all parkades  where applicable
  • In conjunction with the responsible person for parking, maintains accurate control of “in house” operated parkades

 

G. Tenant Manager

  • Deals with correspondence / interaction with tenants as required
  • Ensures that leases are timeously renewed and all vacant space is let and in a presentable state

 

H. New Tenants

  • Determines and recommends  letting mandates (i.e. rental levels, installation cost etc) for approval
  • Undertake lease negotiation and maintenance of tenant relationships
  • Controls new leases and recordal of same
  • Controls / oversees new installations (through technical / operations manager where appropriate) including: Premises design, Negation/liaison/control with/of professionals and contractors & Sign off acceptance of complete premise

 

I. Existing Tenants

  • Renews Lease Agreements in accordance to mandate
  • Tenant liaison and public relations
  • Controls/arranges  centre promotions through merchants association/s or promotion committee/s or marketing funds
  • Regular assesses tenants’ turnover, stock turn and merchandising to establish both growth needs and/or trading difficulties
  • Monitor and compile foot traffic reports

 

J. Expense Control

  • Checks and authorises payment of accounts
  • Authorises cleaning, consumables, electrical and general maintenance orders
  • Controls wage and salary allocation
  • Controls municipal payments and recoveries there against
  • Ensures cost effectiveness and performance of contractors

 

K. Financial Management

  • Monthly financial statements
  • Monthly management reports
  • Accurate budgeting and reporting

 

L. Operating costs

  • Calculates operating costs for charge-out to tenants
  • Ensures recoveries as appropriate
  • Tenant mix i.e. what business should be established / recommended
  • Networking with tenants, public, external organizations
  • Issues tender documents

 

M. Expense control

  • Checks and approves payment of accounts
  • Controls cleaning, consumables, electrical and general maintenance
  • Controls municipal payments and recoveries there against
  • Ensures effective performance of contractors

 

N. Customer liaison

  • New Tenants
  • Lease negotiation
  • Maintenance of tenant relationships

 

O. Public relations

  • Establishes  and maintains sound public relations
  •  Attracts people to the centre
  • Control of Advertising Materials
  • Motivates and assists  tenants to improve their services

 

2. Assumes responsibility for the effective repairs and maintenance of the centre.

A. Asset Management

  • Controls/schedules/implements regular preventative maintenance program in line with budget constraints
  • Motivation of refurbishments, major repairs as appropriate
  • Attends site meetings with contractors in respect of maintenance/expansion of projects
  • Monitors progress
  • Inspection / enforcement of tenant responsibilities during and on termination of lease terms
  • Liaises with appropriate Government, Provincial and/or local authorities
  • Responsible for Compliance of OSH Act

 

B. Maintenance

  • General Maintenance of Buildings and premises
  • All electrical, electronic, mechanical and air conditioning equipment
  • Complies with the O H S act and all other statutory requirements

 

3. Assumes responsibility for the security of all the Centre facilities.                                                    Conducts scheduled inspections of security systems and implements improvements as necessary.

A. Occupational health and safety

  • The development of security action plans, systems and directives
  • The management of security guards on shift
  • The establishment and maintenance of an emergency preparedness programme
  • The training of Maintenance and Security personnel in Occupation and Health Safety
  • Report security incidents to our management

 

4. Assumes responsibility for ensuring professional business relations with tenants, suppliers, contractors, and trade professionals.

A. Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.

B. Acts as a liaison between the Company and external contacts.

C. Ensures effective coordination of external services with Company operations.

D. Obtains and conveys information as appropriate.

E. Promotes goodwill and a positive image of the Company.

 

5. Effectively supervises Centre personnel, ensuring optimal performance.

A. Provides leadership to assigned personnel through effective objective setting, delegation, and communication.  Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures.  Discusses areas needing improvement.

B. Assigns and coordinates personnel.  Directs daily operations.

C. Identifies, develops, and implements training programs as appropriate.

D. Conducts performance appraisals.  Provides measurable feedback to assigned personnel and suggestions for improved performance.  Formulates and implements employee corrective actions as needed.

E. Ensures that staffing levels are appropriate.  Interviews, hires, and assigns personnel as necessary.

 

6. Assumes responsibility for related duties as required or assigned.

A. Ensures that work area is clean, secure, and well maintained.

B. Completes special projects as assigned.

Desired Experience & Qualification

  • Education/Certification:                                                                                                                                 Matric.

          Additional related maintenance and Centre management training preferred.

  • Required Knowledge: Excellent understanding of Centre management procedures.

Knowledge of budgeting, service contracts, & leasing agreements.

  • Experience Required: Five or more years of related experience, with at least two or more years of supervisory experience.
  • Skills/abilities: ​​​​​​​Excellent leadership abilities.   

Able to organize, coordinate, and direct team activities.                                                                               Strong problem solving skills.

Good communications skills.

Able to use all related maintenance equipment and computer applications.

 

Cape Town Area Manager for food franchise stores

Cape Town, Western Cape

Introduction

Area Manager type employee residing in the Cape Town area is required to manage 4 food franchise stores in Guguletu, Khayelitsha and Philippi with possible occasional travel nationally.

Duties & Responsibilities

Management of each store which has an average of 5 people working in it

Personal attention is required for the 4 stores: the successful person will need to be working in the stores daily

Ordering of stock

Dispatching of stock from Distribution centre/ holding facility to each store

Will be required to work remotely and independently (work from home if not at any of the 4 stores)

The successful applicant will be managing the stores remotely at times

Desired Experience & Qualification

Previous management experience managing a number of food stores for a franchise

Must be able to work independently/ supervised

Must have own vehicle

Must have integrity and a previous track record of being highly ethical in their work

Package & Remuneration

R30 000 – R35 000 basic salary which excludes petrol and cell phone on top of this.

Incentive system which will be discussed with shortlisted candidates

To start as soon as possible.

https://www.pnet.co.za/jobs–Cape-Town-Area-Manager-for-food-franchise-stores-Cape-Town-Sally-Ingham-Associates–3033536-inline.html?click=no&rs=1&previewid=91AC3DEE93E0E9AB90169B4A527B7A1E

Promotions Account Executive/ Brand Manager

Morningside, Durban

Duties & Responsibilities

We are looking for a person that would fulfill the following role:

 

Promotions AE:

• Head up the promotions team and to manage them

• Must know and understand Black hair care

• Has to have a good understanding of the retail environment

• Someone who has done promotional work, or has worked as a promoter previously

• Must be able to put together professional PowerPoint presentations and to be able to present reports.

• The AE will be responsible to put proposed costings on an Excel spread sheet and present to client.

• Must have a drivers licence and be able to drive to provinces in SA or fly to certain destinations within SA

 

Desired Experience & Qualification

Minimum 2 years work experience

Degree advantageous

 

Qualities

• Confident personality

• Resourceful

• A collaborative mindset

• Teamwork approach

• Open minded, respectful and non-combative communication skills

• Work under pressure and tight deadlines

• Good communication skills

Package & Remuneration

Salary offer of R11 000 – R15 000 depending on experience.

Cellphone and travel expenses for work will be compensated for.

If the new employee brings in a new client they get a share of the net profit for work invoiced (7%).

https://www.pnet.co.za/jobs–Promotions-Account-Executive-Brand-Manager-Morningside-Durban-Sally-Ingham-Associates–3025738-inline.html?click=no&rs=1&previewid=3A5740B0F25FCC27437A6EEAFBEC467E

Student Advisor / Marketer (sales) – Graduate

MARKETING GRAD

Dynamic company seeks energetic, pro-active person who can engage with potential students and assist them with career and study options. Be comfortable to do presentations to large groups as well as one on one meetings to finalise sales. Must be passionate about education and highly driven to achieve sales targets and increase student registrations. OWN CAR AND 3 YEAR QUAL ESSENTIAL

Duties & Responsibilities

Distribute marketing material

Market the brand in new areas

Travel to various schools and do presentations to prospective students
Database management

Co-ordinate and set up student interviews with interested parties
Represent the brand at career expos

Get involved in on-site marketing activities

Conduct follow up calls to prospective students and schedule interviews

Respond to on-line and telephonic enquiries

Advise students on the course of interest and explain entrance criteria

Desired Experience & Qualification

Minimum Bachelors Degree in PR / Business / Marketing / Communications

Two years sales experience preferred

Strong communication skills

OWN CAR AND DIRVERS LICENCE ESSENTIAL

2 x DTP Operators – with Flexo industry experience

New Germany & Glen Anil

Introduction

2 positions – 1 in New Germany and 1 in Glen Anil – are available for DTP Operators who have previous design experience in the FLEXO industry or with label making.

Duties & Responsibilities

Will be designing for the manufacture of printing plates for packaging (eg. Shrink wraps).

The business is a design house as well as a manufacturer.

Please note litho experience is not relevant.

Desired Experience & Qualification

2 – 5 years experience ideally.

Must be of sober habits

Must have good communication skills, both written and verbal.

Package & Remuneration