HR assistant / administrator

A well-established retail Company has an exciting opportunity for a confident and highly motivated HR / IR Administrator to join the HR department. The candidate has to be an excellent communicator, with a high standard of attention to detail, ability to manage time and prioritize work. The suitable candidate will be responsible for providing Human Resources Administration support to the HR Manager as well as the branch Managers. He/she will be reporting directly to the HR Manager.

Duties & Responsibilities

Recruitment, Selection, Induction and Probation:

  • Draft job profiles and ensure each position has a signed off job profile
  • Prepare job adverts and distribute adverts accordingly
  • Initial screening of CV’s
  • Conduct all necessary checks
  • Prepare letters of offers and contracts outlining conditions of service for new employees
  • Ensure Induction tools and procedures are utilised for each recruit
  • Ensure probation is managed correctly for all new employees

Labour Relations:

  • Draft verbal, written and Final written warnings
  • Assist Managers with preparation of evidence for disciplinary hearings
  • Assist / mediate in counselling meetings
  • Facilitate the implementation of the grievance procedure as required

Skills and development:

  • Ensure training and development initiative are being well managed
  • Develop and submit a training plan and annual training report
  • Organise and implement internship, Learnership and in-service training initiatives
  • Arrange training with training providers

HR Administration:

  • Ensure implementation of policies and procedures by all staff
  • Implement the use of termination checklist
  • Conduct exist interviews
  • Populate exit forms e.g. UI19 and certificate of service
  • Monthly audit of all personal files
  • Order and issue uniforms to staff in accordance with the uniform policy

Health and Safety:

  • Ensure that all staff training related to OHSA is up to date
  • Liaise with the outsourced SHEQ Officer to ensure full compliance of OHSA policies and procedures
  • Identify potential hazards and potential major incidents
  • Investigate complaints by any employee relating to the employees’ Health or safety
  • Make representations to the employer on general matters affecting the Health or safety of the employees
  • Attend health and safety committee meetings
  • Populate and update the Health and safety Organogram
  • Ensure that each branch has the required number of Health & Safety personnel
  • Ensure that all Health and Safety certificates are renewed and properly displayed in the branch
  • Ensure full compliance of OHSA, COIDA and all legislative frameworks

Desired Experience & Qualification

  • National Diploma / Degree in HR or related field or studying towards an HR related qualification
  • Minimum 1-2 years’ experience as a HR Administration in a medium sized business preferred, or general admin experience (but qualification is essential)
  • Knowledge of Employment legislation i.e. EEA, BCEA, LRA and OHSA an advantage
  • Code 8 driver’s license
  • Be willing to travel to various branches on an ad-hoc basis