Amazing opportunity exists within a dynamic company for someone to co-ordinate the HR administration for the branch as well as perform PA duties for the Branch Manager. Previous experience in the HR field is necessary. 3 year qualification is also required.
Duties & Responsibilities
PA To The Branch manager
Assistant to the Branch Manager (admin support, diary management, minute taking & distribution, call screening etc.).
Administration Of The Payroll/HR Documentation For New Permanent And Fixed Term Employees
Assistance with the recruitment process for branch vacancies in line with company policies and procedures.
Quality control and administration of documentation and files for new employees in line with company audit requirements.
Creates a profile in APS for all new employees and uploads the supporting payroll documentation under the relevant File Manager folder.
Compiles and co-ordinates on-boarding files and supporting initiatives and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees start date.
Submission of new employee HR packs to the National HR Team in line with the given deadlines.
Co-ordinates the Probation Review process for new staff.
HR & Payroll Administration for all Existing Permanent and Fixed Term Employees
Quality control, administration and maintenance of payroll and HR documentation and files for existing employees in line with company audit requirements.
Assisting employees with HR or payroll related queries.
Ensures that the company HR Policies and Procedures are adhered to and advises employees accordingly.
Administration of Independent Contractors and Casual Payroll
Administration and maintenance of payroll documentation and files for Independent Contractors and casuals in line with company audit requirements.
Quality control and administration of documentation and files for Independent Contractors and Casuals in line with company audit requirements.
Assisting with payroll related queries.
Checking all payroll reports and dealing with any queries before the relevant authorised signatory signs them off.
Employee Event Co-ordination Function
Co-ordination and preparation for branch events relating to staff events /functions /conferences /workshops and training.
General Branch and National Support Function
Sits on The Company’s Workplace Forum committee and takes and distributes minutes from the quarterly meetings and oversees the Health, wellbeing and work-life balance portfolio.
Assists the National Office Human Resources team with Human Resources related projects.
Assists branch employees with online study assistance applications on the system and supports the Branch manager in ensuring that each application meets the policy requirements.
Branch specific ad hoc administration duties.
Desired Experience & Qualification
Minimum Education Requirements: Relevant 3 year Diploma or Degree in Human Resources or a related field.
Minimum Work Experience Requirements: Minimum of 1 years Recruitment, 3 years HR Administration & 1 years IR/Disciplinary experience.
Drivers license and own reliable vehicle ESSENTIAL in order to be able to run errands.
Package & Remuneration
R15 000 to R17 500 depending on experience (slightly negotiable for the right person)